5 Beliefs that Limit Productivity - And How to Overcome Them

From Microsoft:

5 Beliefs that Limit Productivity - And How to Overcome Them

When I work with people in my business productivity practice, the first question I ask them is, "What's stopping you from being more productive?" The answers that keep coming up are pretty much the same from everyone.

In this article, we'll take a look at these beliefs one by one, and see how you can turn them around.

1. There's Too Much Information Coming at Me Too Fast
Belief: My e-mail is overwhelming me. I can't keep up with it.

Reality: The volume of e-mail isn't the issue. How you process and organize the volume is the issue. Learning how to better manage your e-mail by using McGhee Productivity Solutions' "Four D's for Decision Making" will transform this belief.

Each year we receive more and more data from a growing array of devices, which can be accessed from an increasing number of locations. If you're not careful, the quantity of data starts to drive you instead of the other way around. Learn 4 ways you can take control of your e-mail Inbox. And when you do, you can reduce the number of messages in your inbox by as much as 80 percent.

2. I Have to Keep Everything
Belief: I have to keep everything. You just never know when you might need it!

Reality: Okay, prepare yourself. On average, the clients we work with throw away 50 percent of their stored information, with no ramifications. They feel lighter, happier, and have more time. So if you're a "keeper," and you know who you are, hold on to your hats! You "keepers" are a proud and experienced breed! There's nothing quite like laying your hands on a file that no one else can find. It justifies all of your filing and keeping efforts. If you're a keeper, you might recognize yourself in one of these statements:

  • I got badly burned when I couldn't lay my hands on an important document. Now, I'm afraid to let go of information.
  • I want to be able to justify the decisions I make, so I keep everything.
  • If my system crashes, I want backup information.
  • I felt so good when no one else could find "that document." As a result, I decided to keep everything so I could continue being useful.

At some point you made a decision about keeping all your information. That decision has been driving you ever since, but it may not be appropriate in your current situation.

The truth is, most people use only 15 percent of what they file, and this makes the other 85 percent ineffective. You can read about one way to develop a functional filing system in my Create an Effective Reference System article. By clarifying what is useful and letting go of the rest, you can reduce your filing, make it easier to find what you do keep, and save valuable time and energy that you can direct to more meaningful tasks. Also, learn 7 tips to help you manage your files better.

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5 Beliefs that Limit Productivity - And How to Overcome Them